The Back Room Cottingham
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Privacy policy

Effective Date:  23/03/2026
Website URL: https://backroomcottingham.com

Introduction

Welcome to The Back Room Cottingham ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This policy explains how we handle information about you when you visit our website.

This website is a simple informational portal that provides links to external ticket providers for events in Cottingham. It does not process, store, or collect any of your personal information directly.

Information We Do Not Collect

We do not collect the following types of data:

  • Personal Identifiers: We do not collect names, email addresses, phone numbers, postal addresses, or payment details.

  • Cookies & Tracking: Our website does not use traditional cookies to track your behaviour or store personal identifiers.

Analytics Solution (Privacy-Friendly)

To understand how visitors interact with our site without compromising privacy, we utilise a privacy-friendly analytics solution that is configured as follows:

  • This tool tracks aggregate usage statistics (e.g., page views and bounce rates).

  • Crucially, this service is configured to NOT collect or store your IP address. Your connection details are anonymised immediately upon collection.

  • No personally identifiable information (PII) is sent to analytics providers.

External Links (Ticket Providers)

Our website contains links to third-party websites operated by external ticket providers See Tickets and EventBrite.

  • Policy: We have no control over these third-party sites or their privacy practices.

  • Data Handling: Any personal information you provide on those external sites is collected and processed directly by the respective ticket provider, not by The Back Room Cottingham.

  • Recommendation: Before providing any data to a linked site, please read that specific website’s Privacy Policy.

Your Rights (UK GDPR)

Under the UK General Data Protection Regulation (UK GDPR), you have rights regarding your personal data. However, as we do not hold or process any of your personal information:

  • Right to Access: There is no need for us to provide access records as we hold none of your data.

  • Right to Erasure/Correction: As we do not store your data, there are no corrections or deletions required on our end regarding your personal details.

Security

Because we do not collect any user-generated content or personal identifiers, there is no risk of us losing or exposing your private information through our systems. Any data you submit directly to the external ticket provider links is transmitted securely via those providers' own encryption and security measures.

CCTV Policy

The Back Room Cottingham utilises Closed-Circuit Television (CCTV) cameras to ensure the safety of our premises, staff, and visitors. We are fully compliant with the UK Information Commissioner’s Office (ICO) guidance on surveillance cameras under the UK GDPR.

1. Purpose of Surveillance The primary purposes for using CCTV are:

  • To prevent crime and anti-social behaviour within the venue.

  • To assist in the investigation of incidents should they occur.

  • To ensure the safety and security of staff, customers, and property.

2. Scope of Coverage Cameras are strategically placed to cover key areas such as entrances, exits, corridors, and common gathering spaces. We do not install cameras in private areas where there is a reasonable expectation of privacy (e.g., restrooms, changing rooms, or staff-only locker rooms).

3. Data Retention Period All footage recorded by our CCTV system is automatically overwritten after 6 months. No footage is retained longer than this period unless required for a specific police investigation in which case we may keep it under strict legal advice and only as long as necessary for that investigation.

4. Access to Footage Access to the live feed and recorded footage is restricted to authorized personnel only (e.g., management and designated security staff). We do not allow public access to CCTV recordings. Footage will generally only be released to third parties (such as law enforcement) if they have a valid legal request or warrant, and we are acting in accordance with the law.

5. Transparency We ensure that clear signage is displayed at all camera locations indicating that the area is under video surveillance. This informs individuals of our monitoring practices before they enter these spaces.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of any changes by posting a new Privacy Policy on this page with an updated "Effective Date." You are advised to review this policy periodically for any updates.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: